Best Group Airfare Rates (208) 691-8979

Kaleo Travel specializes in group airfare rates for missions, schools, relief work, and humanitarian efforts.  We love traveling and helping groups to do it economically and effectively.

There are so many companies on line who offer a multitude of group airfare rates!  Who is Kaleo Travel???  Kaleo Travel is one of many travel agents out there who specialize in group airfare rates!  Although, I would like to share with you who I am, how I fell in love with travel, and how we are the best travel agency to choose in your search for discount group airfare rates!

• We are a mission’s oriented travel agency geared towards missionary and consolidator group airfare rates.
• We specialize in group airfare rates and group travel.
• Our clients are school or mission groups headed to remote or impoverished parts of the world to bring relief to local communities through the gospel of Jesus Christ and physical needs!
• We love to serve and assist those who want to travel for the Lord.

With a passion of travel and an interest to serve I fell into a company where I get to assist those who are traveling around the world and at the same time learn about many destinations and how to get there by obtaining discount group airfare rates!

How the passion was born to hunt for the lowest group airfare rates

At 18 years of age I found myself meandering through Hyde park contemplating if I should have a cup of tea during tea time in England or jump the local train and head to Scotland! (I ended up doing both!)

Three months later I was on a flight to Australia, and it was during that year that I fell in love with traveling, seeking out the lowest possible rates, and realized I had a massive desire to serve!  I have never turned back.

I have personally traveled to over 28 countries including destinations in Europe, Africa, Asia, Middle East, and Australia!

I am still a travel addict and hopefully always will be, traveling overseas at least once a year.

And now I have an amazing opportunity to assist people in finding the lowest group airfare rates to get to go where they want to go!!!

After capturing the lowest group airfare rates for your team you will have an amazing opportunity to travel overseas. During this time a lot of unexpected difficult challenges can arrive!  Thankfully a few years ago I had an opportunity to serve through a program called YWAM where our team had the chance to serve on the mission field in Jakarta, Indonesia and Chad/Cameron, Africa.  Another volunteer spent hours finding and hunting down the lowest group airfare rates.  My attention was caught and I was hooked.

This experience and problematic adventures overseas have shaped my life and taught me to breathe more deeply every moment I live and how to task manage some of the challenges the come while traveling.

Kaleo travel was born out of a passion to bringing the light of Christ to those around me and to the rest of the world! It is my honor to serve the Lord by helping his people, wherever they need to travel to!

Opening Kaleo Travel gave me the opportunity to give my missionary clients the individual attention that they needed and a fulfillment of a dream to see Christ brought to all nations!   We understand the challenges of travel, and we understand our client’s needs for great group airfare rates.

Misconceptions abound in the travel industry world, especially when it comes to group airfare rates. It is a common misconception to assume that the same rules apply to individual travelers as to groups! Although, this is not the case. Continue reading to learn about the common misconceptions of group airfare rates and how with a better understanding of the common group airfare rates misconceptions you can navigate the murky waters more efficiently.

Misconception 1:  A group is a group is a group

Ask anyone on the street and a group would normally consist of a few people… Mainly three or more people!  Yet in the travel industry world different rules apply.

Group airfare rates will normally be granted for 10 or more travelers departing from the same destination, on the same dates, and heading to the same place.

Hotels generally need a booking of 10 rooms based on double occupancy and cruises are a different matter altogether!

Misconception 2: Large numbers equals greater return

You are taking 15 of your friends to the Caribbean.  Bringing in monies to locals, boosting sales for the airlines, locking up rooms at the hotel… You feel good, and you believe you deserve a special discounted group airfare rates. Yet, unfortunately that is not how the airline group airfare rates specialists view you and your team.  Space is allocated to individuals and groups.  When the lower seats are sold out, they are sold out.  Some airlines will offer one free ticket (yet you have to meet their minimum requirements). Other airlines will just average the price of all of the seats needed and that is what your team will pay. Another thing to consider in your group airfare rates search is that you will not be the only person out their hunting for a good deal for your group.

Misconception 3: Same or better fare than an individual price ticket

Sadly this is not always the case.  Blocks of seats are reserved for group travelers… and sometimes other groups will reserve the best priced group airfare rates. Leaving your team with no amazing deals!  Other times the airlines will offer an incentive of a cheaper overall price for the group, which will be higher than individual prices.

Misconception 4: No Deal – I have less than 10 – No group airfare rates

Not the case!  Even though you do not meet the standard industry of 10 or more travelers traveling together, there is still a chance to receive an incentive.   It never hurts to ask to see if any discount will be offered for group airfare rates. I have seen some great deals for groups that do not meet the standard of 10 or more.

Misconception 5: I can’t book because my group is only partially complete

Not true!  There are so many options available to those who are looking for amazing group airfare rates.  You can consider locking your group in early with a small deposit up front. Or you can block the space from anywhere from 3 days to 2 weeks (depending on the airline group airfare rates rules).  Names generally are not due until final payment… Book early to lock in your lowest group airfare rates!

We looking forward to helping you get to where you need to go!!!

We have a passion and expertise in world travel, because we have been to 28 countries and seen more parts of the world than most people experience in a lifetime! We understand the challenges of travel, and we understand our client’s needs for great group airfare rates.

All wound up from searching and hoping for the lowest group airfare rates?   Is your team on a restricted budget?  Are you doubtful that you will be able to travel due to the exorbitant prices of airline tickets?

First and foremost I need to share one my most favorite scriptures!  Jeremiah 29:11 For I know the plans I have for you, declares the LORD, plans for welfare and not for evil, to give you a future and a hope. The Lord knows what your teams travel needs are and He will provide an amazing group airfare rates!!!

So… don’t give up hope! Discount group airfare rates are on the way!

The Lord is on your side and will help!  Now… to work through the maze of the travel industry!

To better assist you I will need a few things to seek out the lowest group airfare rates:

1. Departure and Arrival Gates
2. Dates of travel
3. Areas of flexibility
4. Number of travelers

From there it can take 24 – 72 hours to gather all of the different quotes from the different airlines and consolidators.  After that we will be able to begin to narrow down the process of choosing the best group airfare rates for your team and begin the process of locking in your rates!

Although silently you’re saying, no!  Our team doesn’t have all the money we need to pay in full for the flights!  How is this going to work… I know we will have the money, but we don’t now!

That is okay!  There are three different ways that you can pay for group airfare rates:

1. Pay in full the same day
2. Pay in full within 24 – 72 hours
3. Pay a deposit and then pay in full within 60 days of travel

There are always options out there!  And the great news is that if you choose option three, our team can continue to negotiate the lowest possible group airfare rates while your team continues fundraising the rest of the money for the trip of a lifetime!

Hopefully you are good to go!  But if not… here are some helpful tips that may assist your team in finding the lowest group airfare rates:

1. More flexibility will equal more options
   1. Travel Dates
   2. Splitting the team into smaller groups
2. Look at possibly traveling from a larger airport hub
3. Begin the search early (up to a year in advance)
4. Look at different destination arrival hubs

The Lord will see you and your team through!  On the right hand side of the main page there is a free quote section for group airfare rates… just fill out that information and we will get the process started of making your journey peaceful and affordable!

We have a passion and expertise in world travel, because we have been to 28 countries and seen more parts of the world than most people experience in a lifetime! We understand the challenges of travel, and we understand our client’s needs for great group airfare rates.

Okay, you have decided on a travel agency, now how do you go about securing the lowest group airfare rates for your team!  Look below to learn about the process and guidelines for obtaining the best group airfare rates options for your team!!

1. Pre- Group Airfare Rates Information

Information that will be helpful for your group airfare rates travel agent to assist you and your team!
A. Number of passengers traveling
B. Dates of travel – can be estimated, exact, or flexible
C. Departure Gate – or closest options your team may be willing to drive to
D. Arrival Gate – The city you are flying into or the destination you are heading to!
E. Type of Group – Examples: Church, youth group, humanitarian, school
F.  Any areas of flexibility
G. Estimated budget for group airfare rates
H. Time frames needs for fundraising or collecting of funds
I. I would love to hear in stories, or what your goals are… or what you plan on doing!

2.  Contact Us
Three options for contacting Kaleo Travel for group airfare rates:
A. You can e-mail us at kimberly@kaleotravel.org
B. You can reach us at 208-691-8979
C. You can fill out the easy request form on the right hand side of the front page

3.  Waiting Time Line
Estimated waiting times for your group airfare rates
A. Initial Group Airfare Rates Quote:  24 – 72 hours response time – 1 week for certain airlines
B. Response Time: Generally same day, but grace period of 24 – 48 hours
C. Change requests: Generally same day, but grace period of 24-48 hours
D. Securing Space: 24 hours to 1 week – again dependent on the airline

4.  Options to consider for group airfare rates
Different payment options will open up different roads for group airfare rates
A.  Pay in full within 24 hours
B.  Pay in full within 72 hours
C.  Submit a deposit (estimated $50 to $250 per person) – pay in full at a later date
* A side note – the lowest fare isn’t necessarily bound to one of these options.

5.   Space is secured
What needs to be done after space has been secured and held for your team
A. Either payment or deposit will need to be sent in – in accordance with requested timeline
B.  Kaleo Travel will issue a contract based on your requests and the airline rules – sign & return
C.  Abide by the contract for deposit deadlines – final payment deadlines – name deadlines

6.  To collect
From each passenger you will need to collect certain information according to TSA Guidelines
A.  Full Passport or Driver License Names according to government issued ID
B.  Date of Birth
C.  Gender
* Penalties can be steep for name changes/corrections… make sure it is accurate!!

7. Payment
Once your space is secured here are ways that you can possibly pay for your group airfare rates
A. Direct Deposit into Kaleo Travel Business Checking Account
B. Mail a check to Kaleo Travel
C. Credit Card – Depends on group contract

8. Optional things to consider
A. Travel Insurance
B. International Cell Phone
C. Passport information
D. International Credit Card with no international transaction fee
E. Luggage Space

We looking forward to helping you get to where you need to go!!!

We have a passion and expertise in group airfare rates and world travel, because we have been to 28 countries and seen more parts of the world than most people experience in a lifetime! We understand the challenges of travel, and we understand our client’s needs for great group airfare rates.

Have you been lost in the maze of group airfare rates?  Have you and your team been fundraising for months, but you have not been able to locate the fares that you need?  Are you still in search of the lowest airfare in the market?   Did you know that one of the best tools at your disposal are payment options!  Different payment options can possibly garnish you and your team with different group airfare rates!

You may be asking yourself, how this can be!

Yet, it is true… the flexibility you have when it comes to the final purchase of your group airfare rates, you may reward yourself and your team with more options to consider and above all a lower price to consider!

Here are the different ways you and your team can be flexible when it comes to paying for your group airfare rates.

1. Make your group airfare rates payment in full – same day

2. Make your group airfare rates payment in full – within 24 hours

3. Make your group airfare rates payment in full – within 72 hours

4. Make your group airfare rates payment in full – within 2 weeks

5. Make your group airfare rates partial 1^st payment – within 3 days to two weeks

6. Make your group airfare rates partial 1^st payment – within 2 weeks – deposit is not applicable but refundable

7. Make your group airfare rates partial 1^st payment – within 2 weeks – deposit is applicable

And you thought there were only going to be two options!  Pay now or pay later! J  In an over simplified answer… yes, that is true! Although there is a richness here that is worth its weight in gold!  While looking for your group airfare rates it is paramount to remember that every airline will have different rules and options to follow! J

Pay now:

Options one through four are pretty straight forward. Secure the lowest group airfare rates and then pay in full within the time frame that is designated by your contract.

Pay later:

This is where it gets tricky when it comes to group deposits (partial payments) for your team members!  Deposit deadlines will signify when your deposit is due and at which rate is due. (In securing your group airfare rates deposits will be different for each airline). The range generally runs from $50 to $250 per person.  Although there are two options that you need to find out before proceeding forward… will your deposit be applicable to your final payment on your group airfare rates or will it not?

Applicable:  The deposit will be deducted from the final group airfare rates.  For example, the final airfare was $500, the deposit was $50, the final amount due will be $450.

Not Applicable: The deposit will NOT be deducted from the final group airfare rates.  For example, the final airfare was $500, the deposit was $50, the final amount due will be $500. With your deposit typically refunded 4 to 6 weeks after travel or as stated on your contract.

With the knowledge know of how to use your biggest tool at your disposal you can allow yourself more flexibility when it comes to planning on securing the lowest group airfare rates for you and your team! Don’t worry if you don’t have the flexibility… there still will be amazing options for you to consider!

We have a passion and expertise in world travel, because we have been to 28 countries and seen more parts of the world than most people experience in a lifetime! We understand the challenges of travel, and we understand our client’s needs for great group airfare rates.

Lock them in… lock them in… wait…wait….wait… lock in your group airfare rates now!  Sound familiar to you?  To me it is my honest joke of my weekly feeling as if I am working for the stock market.  Yet the great news is that group airfare rates truly have some method to the madness of constant fluctuating airline rates.   Hesitation of now knowing when to buy is understandable in the airline world.  Let this guide be of some help as you learn to navigate the muddy waters of group airfare rates.

Secrets of the best deals for group airfare rates

1. Sooner rather than later
2. Be Flexible
3. Off seasons

You may be saying yeah, yeah… I know… But if you can find a way to incorporate all three of these secrets. You are on your way to the lowest possible group airfare rates for that particular destination and time of travel.

Here is more information into these three secrets of group airfare rates!

1. Soon Rather than Later

When it comes to group airfare rates you can typically begin your search 11 months in advance of travel.  This will provide you and your agent the advantage of time and negotiating power…  Locking in early does not mean that you are always trapped into that fare or that airline.  Make sure you know the details of the contract and if you are allowed to cancel your contract.  This way your agent can still continue to look, while you currently hold the best group airfare rates in the market.

1. Be Flexible

There are a lot of groups traveling out there – not just you and your team!  If you can afford an extra day or two on either side of your trip, your team may be rewarded with a more affordable option for group airfare rates.  Departing from a different airport or quite possibly splitting the group may offer a greater chance to reduce group airfare rates.  Also… another great area to be flexible in will be purchasing time! More options your provide me, your agent, the more chances I have of gaining the lowest group airfare rates

1. Off seasons

Summer, spring break, and Christmas are high travel seasons… If it all possible try to go when the planes are not maxed out!  This is not to say that they are not still some unbelievable great group airfare rates available in the market, but the chances are just reduced.  High season just means higher prices and less room for negotiations!  An added plus is if you can travel in on off days… typically not Tuesday thru Thursday, but there are not hard and fast rules… just some pretty solid guidelines in the world of group airfare rates

We looking forward to helping you get to where you need to go!!!

We have a passion and expertise in world travel, because we have been to 28 countries and seen more parts of the world than most people experience in a lifetime! We understand the challenges of travel, and we understand our client’s needs for great group airfare rates.

We have a greater passion and greater expertise to save you money on group airfare rates than anyone else you’re likely to find.  Why?  Because day in and day out we make travel easier and less expensive for dozens of groups just like yours.

So your group is heading to Africa, or Asia, or Europe, or South America for two months with 15 church members and you are in need of great group airfare rates… Otherwise your hard earned money may not be able to cover the ever increasing costs of travel.

Where do you start??? If you are stuck in this situation, you understand exactly how stressful this can be! On this website you will find a series of articles on group airfare rates, how to secure them for your group, our story, and our contact information.

Before you get started however, you should ask yourself if you are looking for the right thing, and if you qualify for group airfare rates in the first place.

Typically, our loyal customers are:

• Groups of 10 or more
• Missionary Groups
• Humanitarian Groups
• Educational Groups
• Groups headed to remote, exotic, and underprivileged international destinations.

Our loyal customers may have one, or several groups, but all of them have one thing in common; they want to lock in the lowest group airfare rates.  Oh, and don’t worry if you have a group that is less than 10 passengers – there are some amazing options for you too!

If this sounds like your group, we are here to help! Our articles on group airfare rates will help you tackle the oftentimes daunting task of organizing, scheduling and purchasing group airfare rates. Below we have listed areas where we can be of service!

• If you have ten or more people in your group airfare rates traveling abroad.

• If you don’t know the details of getting great group airfare rates.

• If this is your first time traveling overseas in a group.

• If you are sending a group overseas, but may not actually travel overseas yourself.

• If you do not know how to qualify for the best rates.

• If you expect the airfare group rates to be lower than the individual rate that you can find online.

• If you are a “penny-pincher”

• If you are a group leader, teacher, pastor or other non-professional seeking to get your group overseas.

• If you are overloaded/heavy tasked with details in a field that you may not have experience in (namely group travel overseas).

• If you are stuck in a somewhat glorified babysitter role and thus may be mentally or emotionally taxed to your limits, trying to keep everything in order and get the best group airfare rates.

• If you need mental and emotional relief from all of this group planning and need someone to take over a logistically difficult task.

• If you expect that there will be a discount for a larger group.

• If you are expecting a “deal” for group airfare rates.

Follow the hyperlinks bellow for answers to these and many other group airfare rates questions!

• How do I get great group airfare rates?

• How do I find the best travel agent or consolidator?

• Our story and Mission Statement!

Choose Kaleo Travel for your group airfare rates and we’ll make your travel planning easier and you’ll save money.

We have a passion and expertise in world travel, because we have been to 28 countries and seen more parts of the world than most people experience in a lifetime! We understand the challenges of travel, and we understand our client’s needs for great group airfare rates.

Nowadays we all just go on-line, head to a main hub of collaborated group airfare rates, type in our information, up pops the available flights, and off we go to our site!  Pretty neat, huh?  Although, have you ever wonder if there is more for group airfare rates? Even individual rates? Ever consider that you may not be getting the best group airfare rates deal?

Have you ever even heard of a travel agent?  Let alone a group airfare rates travel agent that specializes in missionary group airfare rates? Is there an art to finding the lowest group airfare rates or is it as simple as heading to your most favorite collaborated site?

The answer is yes.  Yes there are agents who specialize in group airfare rates travel and individual travel. Yes, you can possibly secure lower group airfare rates than you can find online.  And yes they do exist! Yet the art is dying!

Have you been following the push lately?  Shop local?  Eat Local? Buy Local?  Ever wonder why we used to be the number one industrial country in the world and now most of our goods come from China? Are we forgetting what it is like to talk to someone, one on one??  To pick up a phone or even send an e-mail to someone who has a story to tell, a life to live, and a heartbeat to breathe?  Have we forgotten what it is like to help our fellow man?

By definition a travel agency is a retail business that sells travel related products and services to customers on behalf of suppliers such as airlines, car rentals, cruise lines, hotels, railways, sightseeing tours and package holidays that combine several products.  By this definition it shows that we travel agents are businesses too… who specialize in service! Who specialize in weaving through the mazes of information to locate the best possible group airfare rates!  Knock on our doors, give us a call, shoot us an e-mail and we would be happy to assist you!

But you scream out… no… they cost money! Don’t they?  Yes… well sometimes… we do… other times we may not!

In times past airlines, hotels, cruises, and other travel suppliers would provide group airfare rates commissions for travel agents.  Now it is a mixture.

Some suppliers will offer a group airfare rates commission, others will offer discounted rates, and others will offer free tickets… And in the mix of all of this… if a travel agent belongs to the right consortium the deals are at peak benefit for the client.

If they specialize in a certain area, their world is infinite and the possibilities are open for providing amazing group airfare rates deals and spectacular information!

We specialize in missionary group airfare rates!  This has been my passion…and this has been true in my own personal life!  Reaching the lost and helping those who have been called out to serve!

We have a passion and expertise in world travel, because we have been to 28 countries and seen more parts of the world than most people experience in a lifetime! We understand the challenges of travel, and we understand our client’s needs for great group airfare rates.

Have you ever wondered how to lock in the lowest possible group airfare rates for your team?   I wondered the same thing my second day on the job when I had a client asking me for group airfare rates!!

The team wanted to serve the Lord internationally, with 20 youngsters, a very tight budget, and they were traveling during peak season!  Trial by fire! Yet I pulled out on top, got them the best group airfare rates, and so can you!

First and foremost…To obtain group airfare rates by the airlines you will need to meet one primary rule. A group is considered as 10 or more passengers.

Dependent on the airlines; these passengers will need to depart from the same location, on the same date, and be heading to the same destination.  There are options for groups under 10 but we will address those teams in another article.

Once you meet this requirement; you are ready to begin the daunting task of tracking down your best possible group airfare rates option.  If you know what to ask for and when… you will be ahead of the game!

One thing I would like to address before moving forward… there is a difference when it comes to “individual fare rates” and “group airfare rates.”  I could go into quite a long story here, but to keep it simple… The lowest possible group fare is not always going to be the lowest possible individual fare…

In other words… when you are searching online for group airfare rates, make sure that you search for at least 6 passengers to get a ball park figure of a comparable fare for your group airfare rates.

Airlines will generally do one of two things related to group airfare rates:

1. Based on space availability in the group department they will take the remaining amount of seats available at the designate fare for each seat and then provide an average price for each seat. These group airfare rates will generally be lower than purchasing four to six individual tickets at time – four to five different times.

2. The airlines will take into consideration space availability and from there offer your team a group airfare that is even lower than a single passenger published rate.

Here are the steps on how to go about locating your best options for your team!

1. Research which airlines will be flying your designated route – no code share airlines
2. Research contact information for group departments for each airline – This can be done either via e-mail/phone/or fax
3. Dependent on the airline – send in requested form – email – or call  in the manner that they have been requested to be contacted
4. Request group space
5. Negotiate discounts – perks – freebies
6. Secure the space
7. Call next airline – repeat process
8. Compare – decide – lock the best group airfare rates

Airlines are known for extremely long hold times and slow responses… Make sure you designate a good three days to a week to make sure you are negotiating the lowest airfare possible…

Also remember that during this time group airfare rates are always subject to change, and that the best option could be right around the corner!  The steps are provided here, but just like anything else there is a path to follow and every destination is going offer a new reward!

Good luck in your search!!! If you find yourself in a situation where you do not have the time or you do not want to become a master travel agent…

Shoot us an e-mail or give us a call and we will make it easier for you! We are here to take care of the logistics when it comes to group airfare rates!

Do low unpublished group airfare rates exist for missionary and humanitarian groups?  They do!!!  But, they are a bit tricky to locate.

Three of the best ways to find group airfare rates for missionary and humanitarian groups are:

1. A travel agent who specializes in missionary or humanitarian group airfare rates

2. Ask the airlines if they offer missionary or humanitarian group airfare rates.  Some airlines offer group airfare rates for these groups, but you have to ask.

3. Find a Consolidator who works directly with the public and might be able to get you group airfare rates.   Many of these Consolidators work strictly with agents, but some do not.

Unfortunately, these group airfare rates for missionary or humanitarian groups are just hard to find, but once you find an agent, airline, or consolidator who can locate what you need, it was well worth the time!  As you are seeking out an agency to help you find unpublished group airfare rates there are some questions you need to consider.  These questions will help make the possibility of finding unpublished group airfare rates even better!

1. Flexible Dates – If your team is flexible by even a day it can make a world of difference.  Different days provide the agent a chance to find a flight with more seats available and more negotiating power with the consolidator/airlines!
2. Splitting of group – if you have a large group – consider the possibility of splitting the team into two smaller groups. This will allow the agent to look at obtaining the two lowest possible group airfare rates in the matrix of airfares. – Again it goes back to flexibility
3. Begin the search as soon as possible – More time will provide the agent more opportunity to negotiate the best possible airfare and chances increase of obtaining the lowest fare over a period of time.

You might be thinking… How am I going to get over that log and find a good travel agent???

Well that answer is easy… me!!  Just kidding!   As with any friend… go for what you are compatible with!  There will be a lot of conversation between you and this person. This is your go between for negotiations, flight changes, and emergencies… Here what I look for when I am looking for people to assist me in my projects.

1. Honest
2. Efficient
3. Available
4. Great References
5. Quick responses with informative information

As you are searching for the best group airfare rates, airline response times can be daunting. Some international carriers have a week turn-around time with even some domestic carriers can take up to 72 hours!  It is vital to find someone who can see you through the task and update you periodically on what is going on!

It is well worth your time to start planning your trip as soon as you know you are going to be heading abroad… From there you will have the necessary flexibility as you seek out your customer service orientated resource…

You need to find someone who is willing to invest the time into you and your group as you seek out the best group airfare rates for your team!